Page 3 - The Friday Flyer • August 14, 2015

AUGUST 14, 2015 THE FRIDAY FLYER A-3
Association explains budget for Main Gate
BY SHARON RICE
&EDITOR, THE FRIDAY FLYER
The “arch,” “shade structure,” “entry monument” “pre-gate” or whatever one wants to call the structure that once was proposed to span all lanes in the Main Gate redesign is now gone from the ap- proved plan. Structures in the approved plan are two small guard booths and a restroom/equipment building next to the exit lanes.
For the construction, the Board fol- lowed the recommendation of the As- sociation’s civil engineering firm, archi- tects, Facilities Review Committee and Finance Committee to accept the base bid from Dalke & Sons Construction in the amount of $539,480.
The base bid includes the guard booths, restroom, entry gate and ex- panded lanes. The pre-gate option (the structure that spanned all lanes) was not approved due to budget constraints.
Many residents have expressed op- position to the Main Gate Construction Project, calling it a “million dollar proj- ect” and saying that the budget for it exceeds what the Association’s Bylaws allow. (Article VI–Directors, Section G: “The Board of Directors shall not make any capital improvements or additions to any one facility in which the total expense for such improvement exceeds $800,000 within a two-year period (excluding any road repairs or improvements), without the approval of the owners, constituting a quorum, casting a majority of votes in the affirmative at a meeting or election of the Association . . .”)
The Association says, “In its entirety, this project is anticipated to have a total cost of $890,942.03 . . . Components that were subtracted from the $890,942.03 total project amount include $11,051.73 that is allocated for the road project man- agement and $90,396.46 that is allotted for the replacement of the road. This puts the project cost (excluding the road re- pairs or improvements) at $789,493.84.”
In effect, the Association says exclud- ing the road costs from the project total (as provided in the Bylaws since 1997) keeps the project below the $800,000 limit.
In addition to the Dalke & Sons base bid of $539,480 mentioned above, the other three components approved at the August 4 Board meeting were:
• $109,200 for the Main Gate Access Control System, radio-frequency iden- tification (RFID) that allows for better monitoring of those entering the com- munity;
• $31,900 for Main Gate Cameras
•$66,000 for the Main Gate Construc- tion Management Contract with Michael Baker International.
Total: $746,580
The Association says, “Other expens- es related to this project (incurred since July 2013) include:
• $50,236.49 to Being Design and PAC Design for architectural construc- tion drawings for the entire project;
• $94,125.54 to WEBB Engineering for civil engineering, traffic plans and permitting for the entire project.
So bottom line:
$746,580 (approved August 4)
plus (previously approved) $50,236 plus (previously approved) $94,126 equals $890,942
minus $101,448 for road costs
equals $789,494 projected total cost
for the Main Gate Project, according to the Association.
Despite the figures, resident Paul Queen seems to express the sentiment of many who object to the project when he says, the Directors “are spending more than $800,000. Where they pull the funds from doesn’t change that. The writers of the Bylaws excluded the road funds from the limit because they knew that re-doing all the roads every so many years would cost millions – that’s why they’re excluded from the limit . . . This is just the latest way they (the Directors)
Above is the conceptual image of the Main Gate Project, in its most recently approved form, as viewed from Railroad Canyon Rd. Above, the gates can be see in relation to the guard booths. In the background is a new restroom/equipment building, which is part of the construction project.
This is an old conceptual image that shows the "pre-gate" structure, also called by some an "arch" or "entry monument," which no longer is part the the Main Gate Con- struction Project. It was eliminated due to budget constraints.
have invented to slither around the limits imposed by the Bylaws.”
The cost hasn’t been the only objec- tion raised. The Association initially presented the design plan to the commu- nity at the July 8, 2014 Regular Session
Board Meeting. In the original proposal, some objected to the location of the gate arms, the proposal to close off Golden Gate Dr. and the fact that those exiting
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Volume 34 Number 33
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